Ultimate beneficial owner reporting could muddle bank-client relationships

Starting in May 2018, complying with the Customer Due Diligence (CDD) rule will require a financial institution to change how it collects customer data.
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Starting in May 2018, complying with the Customer Due Diligence (CDD) rule will require a financial institution to change how it collects customer data. Financial institutions will need to verify identities of all beneficial owners with 25% or more equity interest in legal entity clients. According to the Treasury’s Financial Crimes Enforcement Network (FinCEN), financial institutions can obtain the information on a standard certification form or “by any other means that comply with the substantive requirements of this obligation.”

Still unknown, however, is how these new reporting obligations will affect existing client relations and how high a hurdle they could present for new clients, particularly those located overseas. Many beneficial owners could turn out to have no connection with the financial institution. “The UBO may or may not be a customer of the bank,” says Rob Rowe, Vice President and Associate Chief Counsel, Regulatory Compliance, at the American Bankers Association. “Now you’ve got a new name that’s popped up, and is connected to your customer.”

Banks will have to conduct Office of Foreign Assets Control (OFAC) scans on all beneficial owners as well as many other searches. “What happens if you find the name is on the SDN [Specially Designated Nationals and Blocked Persons] List? What happens if this UBO is involved in some type of crime ring? What happens to your client relationship then? Those are questions that haven’t been answered yet.”

A new level of detail

“It has been an issue – the [information] on some legal entity accounts has been pretty bad,” says Brett Wolf, Anti-Money-Laundering Analyst at Thomson Reuters Regulatory Intelligence. One regulatory source told Wolf that they knew of banks whose customer files sometimes had nothing but a phone number, not even a name, making for an interesting conversation when you dialed the number.

“There were problems that needed to be addressed. The banks needed to clean up their data anyway,” he adds.

While compliance with FinCEN rules will be a multi-departmental task, it will present particular challenges for a bank’s customer relations and marketing departments next year. The issue of privacy, for example, could strain client relationships, as a client may find the greater depth of questioning obtrusive. “Say there’s a person who comes in to open an account for a commercial enterprise,” Rowe says, “Now they’ll need to provide all the information that we always tell people not to give out, because of identity theft concerns.”

It’s a good idea for financial institutions to be open with customers about the new obligations and empathize with their frustrations. Warning clients as early as possible about impending changes in documentation is a good strategy, rather than blindsiding them when they try to open a new account after next May.

A bank should be ready to demonstrate in detail to prospective clients what it will do to preserve their data privacy. If a bank has rolled out new measures such as heightened encryption or greater server protections, that should be highlighted in marketing materials and mentioned early in conversations.

International UBO challenges

While domestic companies may find the questions they get asked by banks to be more intrusive and comprehensive than they used to be, usually the pushback will come from overseas companies, because they may not be familiar with our requirements. Also, countries such as Canada or France have strict rules concerning how data can be transferred and shared. Cloud server providers have to maintain multiple backups in such countries because they legally can’t transfer their data across the country’s border if they’re hit by a data breach.

“What happens when the headquarters of a company is based in a country where they cannot give out that kind of information?” Rowe asks. “Theoretically, the bank would then have to tell the client, ‘we can’t open the account.’ That question has not really been answered.”

One possible upside is that compiling more accurate and detailed information on clients will enable financial institutions to serve them in improved ways. Banks will know their customers better, so they could up-sell or cross-sell, possibly making some use of the information that they’re collecting. Rowe says, “But I think the overall mood is still a negative one. No one’s happy about having to do this.”

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2018 Thomson Reuters AML Insights Report Image

2018 Thomson Reuters Anti-Money Laundering Insights Report

Thomson Reuters partnered with ACAMS to conduct a survey of 253 anti-money laundering compliance leaders related to processes and activities used in response to “know your customer” requirements. The responses showed the impact the CDD Rule has had – and will continue to have – on the operations and practices of financial institutions.